2022 EatLoco Holiday Market
We are so super excited about our 2022 Holiday Market at One Loudoun and Brambleton this year. The diversity and number of vendors alone will make this one of our best Holiday Markets ever!
Dear Potential Holiday Market vendor,
We are beyond pleased that you are considering joining our EatLoco Holiday market again, or for the 1st time this year in 2022. Either way, we hope you will share in our excitement as we have plenty in store this year. With thousands of people shopping our markets EVERY SATURDAY & SUNDAY, we know that your products will get seen by more people than any other event in Loudoun County. We are here to help you along the way. Below is an outline of what you can expect.
If you have any questions at all, please free free to contact me at any time.
CEO & Founder
2022 EATLOCO HOLIDAY MARKET GUIDELINES
HOW IT WORKS - Very simple.
a). Read these guidelines and make sure this is something you'd like to participate in.
b) Fill out the application at the bottom of the page.
c) Pay the $25 Admin Fee (also on the bottom of this page).
d). Wait 2 or 3 days and we will let you know if you application has been approved.
e) If APPROVED, we'll run your card for $110 X the number of markets you signed up for.
HOURS OF MARKET - The hours of the Holiday Market are the same as the EatLoco Farmers Markets, 9AM - 1PM every Saturday at One Loudoun, and 9-1 every Sunday at Brambleton. Vendors must be set up and ready to sell no later than 8:45AM. You cannot begin to knock-down, put products away or leave the market before 1:00 PM, (even if you sell out).
MARKET MANAGERS - There will always be at least 2 EatLoco Market Managers on site. Their job is to help set-up the market, keep structure and organization throughout, and of course to make sure the market experience is a safe one for everyone. Please follow their direction as they are only there to help you. Jason and Dan (at a minimum) will be there each week at One Loudoun, and most likely just Jason and I will be at Brambleton.
WHAT TIME SHOULD WE ARRIVE ON MARKET DAY - We recommend you arrive between 7:30 - 8:00AM (no later). With over 120 vendors coming in at the same time at One Loudoun, and approx. 50 at Brambleton, the earlier you get to the market, find your spot and get setup, the better.
CAN I DRIVE UP TO MY SPOT AT THE MARKET
AT ONE LOUDOUN - you must pull into the market from the EAST end of the market on Atwater Drive (coming into One Loudoun from the Loudoun County Parkway entrance). If you are coming into One Loudoun from the WEST side, you must circle around the large parking lot next to the market so that you are entering the market from the EAST end. You will most likely be greeted by one of our Market Managers before you pull in. Let our Market Manager know you are a HOLIDAY Vendor and they will direct you to your spot. You always have the option of parking over in vendor parking and hand carrying your items over to your space. At 8:40AM, our orange safety cones will block the entrances. NEVER under any circumstances should you ever move these cones on your own. If the orange road-block cones are in place, that means the market is closed to ALL vehicles and you must park in the vendor parking area and hand carry your items over. Getting to the market early is key!
AT BRAMBLETON - it will be imperative that you get there by 8:00AM. We will allow only a few vendor vehicles in the market at a time to unload. You'll have about 5 minutes to unload your vehicle and remove your cars from the market. Please don't begin setting up your tent and products until your vehicle has been moved out of the market. Also, please do not park your vehicle near the market (leave that for the elderly and handicapped customers). Please park in the lot at the nearby Harris Teeter.
VERY IMPORTANT FOR BOTH MARKETS - When pulling up next to your space with your vehicle, you MUST:
1 - Unload your vehicle quickly (IN and OUT in under 5 min).
2 - Go park your vehicle in the vendor parking area
3 - Walk back to your space and THEN set-up your tent, tables etc.
4 - DO NOT BEGIN SETTING UP YOUR TENT AND TABLES WHILE YOUR
VEHICLE IS STILL PARKED NEXT TO YOU!
WHERE DO I SETUP?
AT ONE LOUDOUN, you will be assigned a specific spot to set-up. The One Loudoun Layout can be found HERE. This link URL is the same every week, however, your setup location will most likely change from week to week. The LAYOUT is updated every Friday AM, so please don't expect to see your space assignment until then. Best to check it Saturday morning before you arrive at the market. One of our Market Managers will help you with your assigned location when you arrive in case you get confused. The on-line layout will show your assigned spot number. The corresponding numbers are spray painted on the ground at One Loudoun. (Note there are also negative numbers at One Loudoun. Make sure to note if you are assigned a positive space or a negative one). Negative numbers do not mean anything negative.
AT BRAMBLETON, the layout for Brambleton can be found HERE. The Market Manager may ask you to setup in a different spot that what is assigned. Spaces are NOT marked on the ground at Brambleton. The Market Manager will give you direction on where your spot is when you arrive. Please don't ask to be given a specific spot or to be moved. We try our hardest to make sure you are not set up next to other vendors selling the same things you are. Holiday vendors at Brambleton will occupy the 2 center rows going down through the market. Our regular vendors will occupy the sides.
ARE TENTS REQUIRED? - Tent's are not required but are HIGHLY recommended. Not only does it give you more of a presence at the market, but it will protect you and your products from light rain, show, etc.. We do NOT supply the tent for you, you must bring one of your own. They can be purchased at Costco, Walmart, Amazon, etc.. Tent weights are also required (50 LB on each leg minimum). You can purchase bags from Amazon for cheap ($10 bucks for 4 of them), and they fill them with water or sand. Tent weights are mandatory! Anyone setting up a tent without tent weights will be asked to take their tent down immediately (even if its not windy).
DECORATING YOUR TENT - You can setup your 10x10 space however you would like. You can have a sandwich board in front, tables arranged any way that works best for you, and of course banners across the back telling people what you sell. Decorating your tent to be more festive will help you stand out more than those that don't.
WHAT DO I BRING? - Pretty much everything. Tents, weights, tables, chairs, your products, credit card swiper, etc. We only supply the road space and the foot traffic. There is no electricity or running water at either venue.
WHAT TO WEAR? - It's almost impossible to overdress for a Winter/Holiday market. We suggest starting with wool or thermal socks and warm boots (maybe even boot warmers as feet seem to get cold the fastest with vendors). Definitely long johns under your jeans or pants, layered shirts and jackets. Recommended a nylon type jacket on the outside to deflect the wind a bit. Layers are alway good. Wool or a very warm cap that covers your ears. Recommend against baseball caps (unless you have earmuffs under it). And don't forget your gloves (you'd be surprised how many vendors forget to protect their hands). Hand warmers are recommended. How you dress will make-or-break your market experience.
HOW WILL THE HOLIDAY MARKET BE MARKETED - In addition to the 1000's of people that will already come to our market weekly (not just from Loudoun County, but also from about 5 other states (including DC) and about 20 other counties in VA, we also have a marketing campaign ready to launch letting people know about our Holiday event through newspapers, social media, etc. Also, through the power of social media, we can reach exponential numbers of potential customers if all of YOU would begin posting about the event on your personal and business pages (Facebook & Instagram) as well. Our tag on social media is @eatlocofarmersmarkets.
COI - If you have not yet gotten your Certificate of Insurance (COI) for the markets yet, you must do so before you begin with us. We don't advise waiting till the last minute. Vendors are not allowed to setup and sell at EatLoco's markets unless they have a valid and current COI. Go to: www.eatloco.org/coi to read about what's required. Thimble.com is a good place to get a COI. Email it to Dan Hine once you receive it: email@example.com
Holiday Market Dates
One Loudoun: Nov 26, Dec 3, Dec 10, Dec 17
Brambleton: Nov 27, Dec 4, Dec 11, Dec 18
>> FEES: $110/market date