EaLoco Vendors Video
EaLoco Vendors Video

L.O.V.
LOVE OUR
VENDORS

VENDORS SINGING OUR PRAISES. IT'S MUSIC TO OUR EARS!

Become an EatLoco Vendor

Please read through this page to see if EatLoco markets are a good fit for your business. We would LOVE to have you!  

Application link at bottom of page.

ERICA ARTIS
SIMPLY LIGHT CANDLE 

A MESSAGE FROM OURCEO

To our Farmers Market applicant, Thank you so much for your interest in becoming a vendor at our Award winning EatLoco Farmers Markets. I take great pride in EatLoco and what it's become in 4 short years. Where as much I would love to take all the credit for building these markets to what they are today, I would be amiss if I didn't give the credit to where it belongs, to our vendors. To all 390 vendors that have been either a Season or Drop-in vendor over the past few years and helped make it what it is today, I give you a great big heartfelt THANK YOU!

Our vendor vetting process is one of our most important steps we take before we approve a vendor's application. We are looking for good business men and women that want to build their businesses and take it to the next level. Each new applicant will have a conversation with me personally to make sure we are a good fit for each other and that you are 100% equipped with all the info you need to be successful at our market(s).

We're here to help.  So let's do this!

Dan Hine

Founder & CEO

EatLoco, LLC

APPLICANTS MUST BE ONE OF THE FOLLOWING TO APPLY

RANCH/FARM: Farm-based produce (vegetables, fruits, herbs, nursery crops), Proteins (beef, pork, chicken lamb, turkey, eggs)

 

VALUE-ADDED FOOD VENDORS: Coffee, teas, baked goods, jams, jellies, apple butter, granola, etc.

 

FOOD PREPARED ON SITE: Intended for immediate consumption (crepes, bagels, etc).

ARTISAN CRAFT VENDORS: Hand-crafted (non-food) items made by the vendor

 

OTHER: If you don’t fall into any of these categories, pls contact us at info@eatloco.org. We may still be able to fit you in.

SELLING FOOD PREPARED
AT THE MARKET?

Food Vendors in Loudoun County that would like to sell food that will be prepared at the market, must have a Dept. of Health Food Permit. Health Food Permits MUST be displayed at the market every week on your tent.

 VA Dept. of Health: (804) 864-7056

SELLING FOOD NOT PREPARED AT THE MARKET?

If you're preparing your food before you come to the farmers market and operateout of a commercial kitchen, then you must first be certified by the Virginia Department of Agriculture (VDACS), before applying.
 

VDACS Phone: (804) 786-3520

FIRE MARSHAL RULES

Failure to comply to any of these Fire Marshall rules, can cause your removal from the market!

1. Vendors cooking under a tent (even samples), must display a working and up-to-date Fire Extinguisher. 

 

2. Cooking at the market must be done OUTSIDE your tent (prevents grease buildup under the tent than can cause a fire). The Health Dept requires food be stored under the tent and covered at all times.


3. A NO SMOKING sign must be displayed at all times.
 

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FAQs

WHAT TIME SHOULD I GET THERE?

You must arrive no later than 8:00AM, set-up your tent, table and products and be ready to sell by 8:45AM sharp at either of our markets. Vendors that arrive late and are not prepared on time may be asked to leave and/or be subject to a fine. We enforce this policy for the safety of the customers as well as out of fairness to the vendors who do show up on time. So please be prompt.

WHERE DO I SET UP?


Due to the size of our One Loudoun market, EatLoco Season-pass holders are roughly assigned the same spot each week, though may be shifted slightly as our market grows. It is not possible for us to give Drop-In vendors the same spot each week they drop-in (please don’t request this). To push the One Loudoun market-layout out to all vendors weekly, we publish the new layout to the same link each week: 
www.eatloco.org/ol-layout.  We suggest creating a bookmark on your smart phone for easy access. Vendors should check this link every Saturday Morning to see which spot they have been assigned for that day. Corresponding space numbers are sprayed painted on the road for easy viewing.
 
Brambleton are assigned spots on the day of the market from the Market Manager.

SIGNAGE AND MARKETING?

At our core, EatLoCo is a marketing company. While we can no longer provide some of the basic marketing services for each of you as we have done in the past, we are always here to throw ideas around on how to improve your brand, market presence, etc.  We do however, we do a TON of social media, Google and Facebook ads to support our markets.  By tagging us in your social media posts, your chances of showing up on EatLoco's social media pages greatly increases.

WHAT IF I HAVE AN EMERGENCY AND CAN'T MAKE THE MARKET?

If you have an Emergency that causes you to miss the market, please contact us as soon as possible. Simply not showing up is not acceptable. Use the Vendor Feedback Form to let us know if something comes up. This form submissions notifies several of the EatLoco staff so it’s never missed. No direct emails or text messages please. Market fees are not refunded for missed markets and a no-show fee may be charged.

What's the cost to be a vendor at an EatLoco Market?

The cost to be an EatLoco vendor varies based on a few things. If you'd like to be a weekly season vendor or just an occasional drop-in vendor. Either way, the cost is between $50-$60 per market date. Both markets are the same price.  EatLoco does NOT take a percentage of your sales. We want our vendors to sell as much as humanly possible without worrying about giving up any of their sales at the end of the day.

EATLOCO'S 
WEATHER POLICY

Generally, our markets operate rain or shine. However, if local government chooses to close our roads in the case of a hurricane, tornado watch, severe storm, or other extreme weather conditions, we will close the markets. The Market Manager on duty can also make that call to close the market due to these extreme conditions.

WHAT DO I NEED TO BRING?

At the market, you are required to have a 10×10 tent (no larger). It is required that you have at least a 25-50 pound weight on each leg of your tent (even during non-windy days). These are available at your local home improvement store as well as online retailers like Amazon. In addition to bringing your products, you should also bring a method to accept payment (cash box, square, etc) as well as signage to identify your business. We encourage you to bring tables, tablecloths, sandwich board signs, retractable banners, or any other decorations you may want to make your space noticeable and welcoming to your customers.

HOW CAN I ATTRACT CUSTOMERS TO MY TENT?

Our farmers markets are known for their friendly and inviting atmosphere, so our #1 suggestion is to be and look approachable. Sitting behind your table, looking down at your phone, reading your book and waiting for your products to sell themselves, will most likely not produce the results you are looking for. Anyone walking right in front of your tent is a potential customer. Stand proud, believe in your product and greet each customer as they walk by as if they are your next $100 sale.

HOW DO I CHANGE MY MARKET SCHEDULE DATES?


Unfortunately, you cannot change your own dates inside Manage My Market. To add, change or cancel dates, submit your changes using the Vendor Feedback Form. Again, no direct emails or text messages please.

WHERE DO I PARK AT ONE LOUDOUN?

Vendors can drive into the market to unload their materials and products and then move their vehicles immediately to the nearby parking area near the port-a-john. Requests to keep your vehicle with you at your tent, must be pre-approved by EatLoco Mgmt. Please park your vehicle slightly away from the market, to reserve closer spots for our elderly market customers. Do not park in the large empty lot next to the market as it is reserved for another One Loudoun tenant.  Please park in the designated vendor parking area. 

WHERE DO I PARK AT BRAMBLETON?

Vendors at Brambleton can drive into the market to unload their vehicles (before 8:00AM), promptly move their vehicles to the nearby parking area behind the Harris Teeter, and then return to your space to setup your tents, products, etc. 
 
Requests to keep your vehicle with you at your tent, must be pre-approved by EatLoco Mgmt.  Do not park your vehicles on the road near the market as we would like to reserve those closer spots for our elderly market customers. 

WHY DO I NEED TO REPORT MY SALES EACH WEEK?


Timely sales reporting is critical to measuring the success of the EatLoco vendors and markets. Vendor sales numbers are used to track trends in market performance, provide feedback (averages) to vendors, attract market sponsors, and to show results to our supporting venue owners. All vendors must report their market sales by the following Wednesday night at 9:00PM to avoid a $15 missed sales report fee. If you are a drop in vendor, you only need to record your sales number for the weeks you attend the market.
 ***Please visit the vendor handbook for instructions on how to report submit your market sales

HOW DOES COMPETITION WORK AT THE MARKET?


Most vendors will have a competitor at the market in one form or another. We are very careful not to over-saturate the market with any one vendor type. However, we will not give a vendor exclusive rights to a market either for their food type.  

Space is limited at our markets, so apply TODAY! 

A $45 admin fee must be paid before your application will be considered.